Publication Ethics

Jurnal Rekam Medis dan Manajemen Informasi Kesehatan (JURMIK) is committed to maintaining the highest standards of publication ethics and academic integrity. The journal expects all parties involved in the publication process-including the Publisher, Editors, Reviewers, and Authors-to uphold ethical principles and professional responsibilities throughout the editorial and publication process.

Fundamental Principles of Publication Ethics
JURMIK is guided by the following fundamental principles:
1. Neutrality
All editorial and publication decisions must be made objectively and independently, free from conflicts of interest or undue influence.
2. Fairness
All authors must be treated fairly and without discrimination. Editorial decisions must be based solely on the scholarly merit, originality, relevance, and quality of the submitted manuscript.
3. Honesty and Academic Integrity
All parties involved in the publication process must uphold honesty and integrity and must not engage in plagiarism, duplicate publication, fabrication, falsification, or any other form of research or publication misconduct.

Ethical Approval and Ethical Clearance
JURMIK requires authors to ensure that research involving human participants, patients, medical records, personal health information, or other sensitive data has been conducted in accordance with applicable ethical principles and regulations.

Ethical Approval
For studies requiring ethical review, authors must obtain ethical approval from an authorized Ethics Committee or Institutional Review Board before conducting the research. Authors must include the following information in the manuscript: Name of the Ethics Committee or Institution; Ethical approval or clearance number; and A statement confirming that the study was conducted in accordance with applicable ethical standards.
Example:
Ethics Approval: This study was approved by the [Name of Ethics Committee] (Approval No. [XXXX]).

Informed Consent
When applicable, authors must obtain informed consent from research participants. The manuscript should include a statement confirming that informed consent was obtained.

Studies Not Requiring Ethical Approval
Some studies may not require formal ethical approval, depending on the nature of the research and applicable regulations. In such cases, authors must clearly state the reason why ethical approval was not required.
Example:
Ethics Approval: Ethical approval was not required because this study was based on publicly available and anonymized data.

Protection of Privacy and Confidentiality
For studies involving medical records or health information, authors must protect the privacy and confidentiality of participants. Personal or identifiable information must not be disclosed without appropriate authorization or consent. The Editors may request ethical approval documents or additional information during the editorial process. Manuscripts that do not meet applicable ethical requirements may be returned, rejected, or subject to further editorial review.

The Four Pillars of Scientific Publication

The publication process at JURMIK is supported by four main stakeholders:

1. Publisher

The Publisher is responsible for establishing publication policies and programs, facilitating the work of Editors and Reviewers, respecting editorial independence, and ensuring that all published content adheres to ethical standards. The Publisher is also responsible for ensuring that sponsorship arrangements, partnerships, and third-party involvement do not improperly influence editorial decisions, peer review, publication policies, or academic independence.

2. Editors

Editors are responsible for managing the editorial process and making publication decisions based on the scientific merit and relevance of submitted manuscripts. Editors are expected to ensure fairness, confidentiality, objectivity, and the integrity of the editorial and peer-review process. Editors must protect manuscripts from unauthorized access, misuse, manipulation, or inappropriate disclosure.

3. Reviewers

Reviewers play an essential role in maintaining the scientific quality of published articles. They are responsible for evaluating manuscripts objectively, confidentially, and constructively based on their expertise. Reviewers assess the scientific quality, originality, methodology, accuracy of data and references, validity of conclusions, and overall contribution of the manuscript.

4. Authors

Authors are responsible for ensuring the originality, accuracy, integrity, and ethical conduct of their work. Authors are expected to respond appropriately to comments and recommendations provided by Editors and Reviewers. Authors must declare any relevant sources of funding, sponsorship, institutional support, conflicts of interest, and other information that may influence the interpretation or evaluation of their research.

Duties and Responsibilities

Duties and Responsibilities of the Publisher

The Publisher is responsible for:

  1. Establishing the journal's title, aims and scope, publication policies, and, where applicable, accreditation or indexing strategies.
  2. Appointing and supporting qualified members of the Editorial Board.
  3. Establishing clear relationships and responsibilities among the Publisher, Editors, Reviewers, Authors, and other parties involved in the publication process.
  4. Respecting the confidentiality of information provided by researchers, authors, editors, and reviewers.
  5. Ensuring compliance with intellectual property regulations, particularly those related to copyright and licensing.
  6. Developing, reviewing, and communicating journal policies to authors, editors, reviewers, Editorial Board members, and readers.
  7. Establishing ethical guidelines and standards for Editors and Reviewers.
  8. Supporting the regular and timely publication of the journal.
  9. Ensuring that financial support, sponsorship, or other funding arrangements do not compromise editorial independence or publication integrity.
  10. Developing appropriate partnerships, collaborations, and strategies to support the sustainability and visibility of the journal.
  11. Ensuring compliance with applicable legal, regulatory, and administrative requirements.

Duties and Responsibilities of Editors

Editors are responsible for:

  1. Meeting the needs of readers and authors while maintaining the quality and integrity of the journal.
  2. Continuously improving the scientific quality and editorial standards of the journal.
  3. Establishing and implementing appropriate procedures to ensure the quality of published manuscripts.
  4. Promoting academic freedom and supporting the objective expression of scholarly opinions.
  5. Safeguarding the integrity of the academic record.
  6. Issuing corrections, clarifications, expressions of concern, retractions, or apologies when necessary.
  7. Ensuring consistency in the editorial style, structure, and presentation of manuscripts, while recognizing that the content and accuracy of published work remain the responsibility of the authors.
  8. Actively seeking feedback from authors, reviewers, and Editorial Board members to improve the quality and effectiveness of the publication process.
  9. Encouraging scholarly discussion and evaluation of research findings published in the journal.
  10. Supporting efforts to prevent research and publication misconduct, including requesting evidence of ethical approval or informed consent when applicable.
  11. Supporting initiatives that promote awareness and education regarding research and publication ethics.
  12. Periodically reviewing editorial policies and practices to promote accountability, transparency, and the prevention of publication errors.
  13. Remaining open to new ideas, perspectives, and scholarly approaches, including those that may differ from their personal views.
  14. Making editorial decisions objectively and independently, without discrimination or undue influence from authors, reviewers, publishers, sponsors, or other third parties.
  15. Providing authors with clear opportunities to revise their manuscripts when revisions are considered appropriate and may improve the scientific quality of the work.

Duties and Responsibilities of Reviewers

Reviewers are responsible for:

  1. Evaluating manuscripts assigned by the Editor and providing constructive recommendations to support editorial decision-making.
  2. Reviewing manuscripts objectively, fairly, confidentially, and within the agreed review period.
  3. Assessing the scientific quality and validity of the manuscript, including the research objectives, methodology, data collection and analysis, interpretation of results, conclusions, references, and ethical considerations.
  4. Reviewing revised manuscripts, when requested by the Editor, to determine whether the authors have adequately addressed previous comments and recommendations.
  5. Providing constructive, clear, respectful, and evidence-based comments that may assist authors in improving their manuscripts.
  6. Maintaining the confidentiality of all manuscripts and review materials and not disclosing or using unpublished information for personal or professional advantage.
  7. Declaring any actual or potential conflicts of interest before accepting a review assignment.
  8. Declining to review manuscripts when they do not have sufficient expertise or are unable to complete the review within the agreed timeframe.
  9. Not reviewing manuscripts in which they have a personal, professional, institutional, financial, or other conflict of interest that could compromise their objectivity.
  10. Not using the peer-review process to obtain confidential information, ideas, data, or other unpublished material for personal benefit.

Duties and Responsibilities of Authors

Authors are responsible for:

  1. Ensuring that all listed authors meet the journal's authorship criteria and that no individual who meets the criteria for authorship has been improperly excluded.
  2. Taking responsibility for the accuracy, integrity, and scientific content of the manuscript, including the methodology, data analysis, results, discussion, conclusions, and other relevant information.
  3. Ensuring that the submitted work is original and has not been previously published or simultaneously submitted to another journal.
  4. Avoiding plagiarism, duplicate publication, fabrication, falsification, and other forms of research or publication misconduct.
  5. Accurately acknowledging all sources, contributions, research support, funding, sponsorship, and institutional assistance related to the study.
  6. Clearly stating the limitations of the research and avoiding misleading or unsupported claims.
  7. Disclosing any actual or potential conflicts of interest that may influence the research, interpretation, or publication of the findings.
  8. Providing evidence of ethical approval, informed consent, or other ethical requirements when applicable to the research.
  9. Responding to editorial and reviewer comments in a timely, professional, and respectful manner and providing a clear explanation of revisions made to the manuscript.
  10. Promptly informing the Editor if they identify a significant error or inaccuracy in a submitted, accepted, or published manuscript and cooperating with the journal in issuing a correction or retraction when necessary.
  11. Informing the Editor if they wish to withdraw their manuscript from the editorial or publication process.
  12. Respecting embargoes or publication requirements established by the journal and avoiding premature disclosure of unpublished findings when such disclosure may compromise the integrity of the publication process.
  13. Informing the Editor when a manuscript is related to a larger longitudinal, multidisciplinary, collaborative, or previously reported study and clearly explaining the relationship between the submitted manuscript and related publications.
  14. Ensuring that all authors have reviewed and approved the final version of the manuscript before submission and agree to its submission to JURMIK.